State Data Compliance Officer

• Required: Bachelor's Degree and/or 3 years related professional experience
• Preferred: Bachelor's Degree

• Computer operations
• Use of software productivity tools
• Job-related multimedia tools
• Job-related student and financial systems applications
• Use of electronic file management
• Use of e-mail
• Web-based applications
• Use of server file and printer resources

• Required: Two (2) years' experience in student information services
• Preferred: Two (2) years experience in PEIMS

• Relates positively to others;
• Communicates effectively in both oral and written form;
• High level of interpersonal skills in meeting the public;
• Ability to work independently with little or no supervision;
• Professional appearance and dress appropriate for job

• Able to effectively complete multiple tasks
• Advanced skills with Microsoft products (i.e., Microsoft Professional Office)
• Knowledge of student data management systems and PEIMS monitoring
• Working knowledge of campus related student accounting systems, student reporting services, and State of Texas PEIMS reporting requirements
• Understanding of TEA related laws, policies, and issues that affect CCISD

Function

Reports To: PEIMS Coordinator

Responsibilities:

• Monitor State and Federal agency data requirements for implementation into District policy and procedures (PEIMS/TSDS).
• Manage data quality through coordination of campus and District staff to fulfill State and Federal data reporting needs.
• Assist the PEIMS Coordinator in monitoring the activities of the district staff responsible for PEIMS/TSDS reporting process and data management including the weekly PEIMSITSDS processing, the 4 PEIMS/TSDS submissions, Office of Civil Rights Data Collections (CDRC)
• Work with Student Information System software vendor to ensure appropriate data entry screens, reports and processes are programmed, implemented and tested to meet changing government reporting requirements.
• Assist in the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.
• Assist in the submission of fall, mid-year, summer and extended year programs reports to the State.
• Run edits, reports and verification checks on data to ensure accuracy of information.
• Distribute edits and reports to appropriate staff for analysis, verification, and correction.
• Comply with the following District standards for Texas and Federal attendance accounting laws and procedures in the Texas Student Attendance Accounting Handbook.
• Comply with the District standards for Federal enrollment laws and procedures in the Texas Student Attendance Accounting Handbook and the PEIMS Data Standards.
• Responsible for PET reporting (PID enrollment tracking) as required by TEA PEIMS.
• Responsible for determining and taking corrective action on duplicate enrollments in CCISD and other Districts
• Responsible for special PEIMS Submissions including submissions on disaster and hurricane evacuees
• Basic understanding of Student Information Systems/Finance/HR management systems as they relate to PEIMS.
• Develop and maintain a strong sense of customer service.
• Communicate with various stakeholders including campus personnel, District and State administrators, other Districts' PEIMS personnel, and software vendors, etc.
• Responsible for developing training materials, train and monitor District personnel in areas related to PEIMS compliance.
• Conduct in-service training for school staff on the proper use of the District's operational use of related information systems.
• Work with District personnel in ensuring compliance with procedures, policies, and practices for the production of student accounting information products.
• Maintain knowledge of government data reporting requirements.
• Work with programming/systems staff to anticipate data reporting changes.
• Demonstrate behavior in a professional, ethical, and responsible manner as defined in the TEA Code of Ethics for Educators.
• Monitors PEIMS coding, special programs data, in-district and out of district transfer rules, and application and coding;
• Provides assistance to campuses, special programs and departments to address inconsistencies or deficiencies in data or procedures for permanent resolution;
• Is responsible for learning and applying all rules associated with student data and PEIMS-related staff and budget data;
• Assist all District personnel on PEIMS data recording requirements
• Maintains the security of all data and incorporates FERPA and other federal and state guidelines into all work.
• Ensures the confidentiality of all individual data and apply FERPA rules as appropriate.
• Specialist ensures that quality control is maintained and that FERPA guidelines have been up held.
• Institutes quality procedures that will ensure all data is valid, reliable and portrayed accurately in all final products.
• Maintain knowledge of government and other institutional data reporting requirements.
• Participates in professional development and training programs.
• Communicates effectively with staff and community members.
• Coordinate the activities that affect PEIMS data collection to assure that timely changes are incorporated into the District systems and operational procedures.
• Develop and maintain documentation related to the proper operation of the District's student information system for PEIMS data collection.
• Assists users to solve operating problems;
• Provide customer support to users of the student information system for the collection of data as it relates to PEIMS;
• Distribute all changes and materials to users in a timely manner;
• Interpret applicable state and federal laws and rules;
• Work with all levels of school districts staff;
• Perform other job-related duties as assigned by the supervisor.

• Ability to maintain emotional control under stress. District-wide travel; occasional out-of-District travel;
• Occasional prolonged and irregular hours.

This job description describes the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Other duties may be assigned as deemed appropriate. The pay grade, pay code, and work year listed are intended to be informational and not contractual in nature.

Job Description Revised May 27, 2025



 

Interested applicants must complete the following:

- Online Professional Application (link at bottom of page), uploading a current resume, copies of transcripts and certifications, and letter of interest addressed to Ms. Debbie Cruz, Chief Human Resources Officer.
- You must provide 3 references, including their e-mail addresses and telephone numbers so that they may be contacted electronically or by phone. Our online application system will email "links" to the references listed in your application, and they will complete the reference form online.
One of the 3 references must be from your current principal. The other two references may be an assistant principal, athletic director, department head, co-worker or anyone else who can provide insight into your job performance. If you have no experience in a school district, then a reference from your current supervisor is required.

All online reference forms must be completed by the job closing date (mailing address below).
Submit Letter of Interest, resume, and documents to:

Office of Human Resources,
Attention: Ms. Debbie Cruz, Chief Human Resources Officer
PO Box 110,
Corpus Christi, Texas 78403-0110

or fax to 361-886-9057

or contact:
Heather Ybarbo - (361) 695-7581
Professional Applicant Specialist
Heather.Ybarbo@ccisd.us
CCISD Human Resources
801 Leopard
Corpus Christi, Texas.


Days: 226, Pay Range: INTA/305, Salary range is $266.96 to $376.32 daily (individual daily rate calculation is based on applicable experience). 
See the CCISD Salary Schedule handbook for information regarding initial salary placement.