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The Regulatory Compliance Administrative Assistant reports to the Director of Regulatory Compliance and is responsible for performing various administrative and regulatory support duties to assist the Regulatory Compliance Department in maintaining adherence to licensing, reporting, and operational requirements.
Assist in preparing and filing insurance entity and corporate licensing applications and renewals, including interaction with state and federal agency personnel
Monitor department email inboxes and track assignment deadlines
Assist in drafting, developing, monitoring, and updating business unit policies and procedures to ensure compliance with vendor contracts, license requirements, and applicable laws and regulations
Participate in projects and initiatives aimed at improving operational efficiencies and strengthening internal controls
Support in developing recommendations related to policies and procedures to help ensure regulatory compliance
Review, log, and route incoming and outgoing mail
Answer incoming telephone calls and respond to correspondence directed to the Regulatory Compliance Department
Organize and maintain department files and records in accordance with retention policies
Provide written and oral communication on compliance matters to various departments and levels of management
Perform data entry tasks accurately and timely manner
Assist with employee licensing coordination and tracking
Demonstrate ability to accomplish daily goals and maintain regular, reliable attendance
Adhere to company policies and procedures as outlined in the employee handbook
Perform other duties as assigned
Required Knowledge, Skills, and Abilities:
Minimum of two years of administrative assistant experience
Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
Strong attention to detail and organizational skills
Ability to manage multiple tasks and prioritize effectively
Demonstrates professionalism, confidentiality, and a positive attitude
Strong written and oral communication skills
Interpersonal skills with the ability to work effectively across departments
Deductive and inductive reasoning skills
Familiarity with the insurance industry or regulatory environment is preferred
Flexible and adaptable with a willingness to learn and take initiative
History of positive performance evaluations and exemplary attendance
Benefit Highlights