Legal Secretary (Temporary/NYC).821

An international insurance defense firm located in lower Manhattan seeks an experienced Legal Secretary on a temporary basis.  The schedule is hybrid (3-4 days in the office/1-2 days remote or 5 days in the office). The hourly rate is $25 - $35 an hour depending on experience.

Primary Duties:

The Legal Secretary will handle file/data management, case lists, calendars, e-filings, motion practice, exhibits, discovery, and budgets. Other responsibilities include:

• Secretarial and administrative assistance


• Dictation


• Drafting and redlining legal documents, including discovery pleadings


• Managing heavy email volume 


• E-filing of federal and state motions


• Client reception and answering phone


• Maintaining calendars and appointments


• Sorting mail and packages and distribute to appropriate staff


• Managing legal files and records:  organizing, copying, filing, scanning, faxing, filing


• Office inventory and supplies management


• Preparing and coordinate legal correspondence and reports


• Other administrative duties as needed

Requirements:

• 5 – 8 years of legal secretarial/administrative support experience at a law firm or the legal department of a corporation


• Excellent typing skills: fast and accurate


• Prior knowledge and exposure to litigation procedures and processes


• Prior insurance subrogation experience is a huge plus


• Prior experience in E-filing of federal and state motions (NY courts experience, NJ a plus)


• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)


• Proficiency with legal programs billing programs, i.e. iManage 


• Excellent oral and written communication skills


• Strong time-management skills


• Attention to detail and exceptional organizational skills


• Courteous and professional demeanor


• Ability to prioritize and meet deadlines


• Solid client service skills