Facilities and Operations Compliance Clerk

POSITION: Facilities and Operations Compliance Clerk

SUPERVISOR: Sr. Manager, Operations Systems and Compliance

STATUS: Hourly/Non-Exempt

PAY RANGE: $22.00 - $25.00 Hourly

The base pay offered will consider internal equity and may vary based on the candidate’s job-related knowledge, skills, experience, and other factors.

LOS ANGELES REGIONAL FOOD BANK

The mission of the Food Bank is to mobilize resources to fight hunger in our community.  To fulfill our mission, we source and acquire nutritious food and other products and distribute them to people experiencing nutrition insecurity through our partner agency network and directly through programs; energize the community to get involved and support hunger relief; and conduct hunger and nutrition education and awareness campaigns and advocate for public policies that benefit the people we serve.  Food Bank employees are hired because of their unique skills, diverse perspective, and their commitment to our mission. This means that each of us, working together, will do all that we can to fulfill our vision that no one goes hungry in Los Angeles County. Our core values include: Respect, Stewardship & Accountability, Collaboration, Urgency, Service, Integrity and Diversity. Our organization is committed to maintaining a positive and engaging workplace for all employees.

ESSENTIAL FUNCTIONS

The Facilities and Operations Compliance Clerk supports project and compliance efforts through efficient data collection and administrative record-keeping. Working directly with the Sr. Manager of Operations and Systems Compliance and the Facilities Maintenance Manager, they ensure that licenses, permits, and certificates are current and posted. They coordinate with multiple departments, vendors, and individual contributors to obtain status updates and provide timely and proactive communication to stakeholders.

WHAT YOU’LL DO

Facilities Operations, Maintenance & Vendor Coordination: Coordinates the timely completion of the facilities repairs/facilities request log (all facilities). Supports Inmapz and Truportal and updates all maintenance for facilities. Assists with vendor appointments and visits to the City of Industry facility by coordinating appointments with direct contacts at each facility, arranging for parking and notifying the Front Desk Administrative team. Communicates to the facility team on open requests and repairs that need to be done in all warehouses and provides recommendations for new vendor resources as needed.

Safety, Compliance & Audit Readiness: Collaborates with the Operations Department to conduct Feeding America Audit Inspections on a monthly basis for the City of Industry facility. Coordinates with the Safety Specialist to conduct regularly scheduled inspections of all fire extinguishers. Assists the Safety Specialist with observations on safety in the warehouse and supports walkthroughs identifying hazards. Works with the Safety Specialist and Sr. Manager to abate safety concerns. Assists the Sr. Manager with compliance to AIB standards and ensuring the facilities are audit-ready by working with internal teams to provide support as needed. Assists with interior safety and evacuation maps for all facilities, working closely with the Safety Specialist to ensure updates are addressed and new maps are posted.

Administrative Systems, Documentation & Access Control: Assists the Sr. Manager, Operations Systems and Compliance, and the Facilities Maintenance Manager, with the Tru-portal system to activate or deactivate badges or entry FOBs for all departments.Updates SDS logs and assists with updating SOPs and procedures for Operations with approval from the Sr. Manager. Responsible for maintaining log books, checklists, and documentation for operations. 

QUALIFICATIONS

• Minimum of 2+ years of experience in a dynamic office environment in food or consumer goods distribution preferred. 

• Working knowledge of reporting systems, ensuring compliance with standard operating procedures (SOP).

• Good understanding of food safety, construction permitting, safety and quality process concepts, practices, and procedures.

• Works effectively and collaboratively with others toward department and organizational goals. Presents a professional appearance and demeanor.

• Demonstrates problem-solving and organizational abilities. Tracks and assists with department operational workflows and improvement activities.

• Displays professional and personal integrity.

• Willingness and ability to take ownership of tasks and provide recommendations as needed.

• Oversee team processes when assigned by the Sr. Manager.

• General knowledge of warehousing, audit requirements, document organization, and safety practices and procedures. 

• Produce data-driven reports with a close attention to detail. 

• Working knowledge of Microsoft Office (i.e., Excel, Word, Powerpoint, etc.) and Google Suite (i.e. Calendar, Docs, Sheets, Slides, etc.).

• Communicates accurately, honestly, supportively, and in a timely manner with external stakeholders and department and interdepartmental team members. Demonstrates strong planning, organizing, time management, and interpersonal skills.

• Passion for the Food Bank’s mission and commitment to the values of the organization: collaboration, inclusion, diversity, equity, accessibility, respect, service, stewardship & accountability.

BENEFITS

We offer a comprehensive benefits package:

• Medical: Employee HMO coverage as little as $10 per bi-weekly paycheck and access to Nonstop Health funds

• Dental: Employee HMO coverage available at no cost

• Vision: Comprehensive vision insurance with generous allowances for examinations and material costs 

• Flexible Spending Accounts

• Employer-paid Life Insurance and Long-Term Disability

• Optional Long-Term Care Insurance

• 403(b) retirement savings plan with employer match

• Employee Assistance Program (EAP) with expanded Mental Health 

• Employee recognition programs

• Growth & career development support for professional certifications and additional training resources

• Vacation: Two weeks annually for the first three years

• Holiday: Nine paid holidays; eligible upon date of hire

• Sick Leave Time available

As a part of the Food Bank’s pre-employment screening process, all potential employees are subject to a Criminal Background Check.

In instances of a federal, state or locally declared emergency, Los Angeles Regional Food Bank is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.

The Los Angeles Regional Food Bank is proud to be an “Equal Opportunity Employer.” Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The Food Bank fosters an organizational culture where ideas and decisions from all people help us grow, innovate, and serve in a rapidly changing world. We strongly encourage people from underrepresented groups to apply.