Compliance Program Analyst (Administrator III) - Denver

About the Work Unit
The Compliance Program Analyst works in the Colorado Department of Transportation's (CDOT's) Division of Accounting & Finance (DAF) Strategic Programs Office.  The Program is focused on facilitating compliance in CDOT's accounting and finance operations, and where appropriate, coordinating related compliance with other CDOT positions and groups. One of DAF’s missions is to sustain/support/build a strong culture of compliance and accountability. The unit arranges for fraud awareness training, facilitates the production of Policy or Procedural Directives (PDs) and guidance memos from DAF to the rest of CDOT, performs financial transaction monitoring through data analytics, performs research on financial transactions and collects backup documentation, and coordinates other compliance related activities across DAF.
 
 About the Position
 The Compliance Program Analyst will support the Compliance Program Administrator and the Compliance Program in DAF. This position will perform administrative tasks such as facilitating the development/writing of guidance documents, facilitating the production and/or updates of Policy Directives that adhere to the new accessibility requirements, updating/maintaining the unit’s Internal intranet page, supporting the efficient processing of statutory violations packages with the DAF units, supporting audit remediation efforts, and other duties as assigned.  This position will assist with monitoring and control testing, perform basic financial research in SAP and perform analysis using data.  This position will also assist with reporting on compliance status, communicate potential compliance violations to management, and work with management on proposed compliance improvements.  
  
 Your duties and responsibilities will include, but are not limited to, the following:
  

• Develop various Process Guides and/or Standard Operating Procedures for the Compliance Program. Examples include process guides for handling how to research after hours transactions, or instructions for the business managers on how to process statutory violation disclosures. 
• Coordinate/facilitate the updating and/or writing of various guidance documents with DAF staff, ensuring the documents are written or updated using standard templates. Place and maintain updated documents on the CDOT compliance webpage. 
• Facilitate the production and/or updates of Procedural or Policy Directives with the DAF Units and CDOT Policy office including tracking when Directives need to be updated and coordinating meetings and reviewing document revisions for proper formats and content.
• Create “accessible” documents and/or fix current “non-accessible” documents and make them “accessible” using Grackle and Adobe for Accessibility checking purposes. 
• Coordinate with the Compliance Program manager to provide periodic status updates; prepare weekly Compliance Status report updates and help draft a quarterly Compliance Newsletter for management to review and publish.  
• Collaborate with the unit manager and the Accounting Director to facilitate Audit Remediation efforts with the Center for Accounting including ensuring the Audit remediation process is up to date, tracking new items in the Audit Remediation Log, and scheduling project planning sessions.
• Process supporting documentation for Statutory Violations while collaborating with the Delegated Authority in accounting or procurement. 
• Process requests for updates to the compliance internal intranet site and track for completion. 
• Assist the unit supervisor in arranging fraud awareness training by contacting Subject Matter Experts, securing webinars, scheduling google meetings, and drafting meeting announcements for CDOT public announcement emails.
• Monitor and assist with control testing including performing basic financial research in SAP and performing analysis using data and reports from the Diligent/Highbond tool.  
• Use analytics, statistical techniques, and research methodologies provided by others to interpret data for compliance purposes.    
• Report on compliance statuses, communicate potential compliance violations to management, and work with management to propose compliance improvements.
• Analyze data to identify trends and potential issues including researching financial and accounting transactions in SAP either directly or in collaboration with business office staff.
• Create and help answer Diligent software questionnaires by analyzing supporting documentation for SAP financial transactions. 
• Assist with preparing, analyzing, and summarizing Diligent software analytic results for key stakeholders. 
• Other job duties as assigned.

• Daytime work hours, Monday-Friday, with the potential for a flex schedule
• Opportunity a hybrid home/office schedule after training is completed
• Some short-duration, in-state travel for meetings and trainings is possible,
   Occasional out- of-state conference attendance is possible if approved by management.

Experience Only:
 Six (6) years of experience which included

• Four years of full-time professional work experience in Business Administration, Accounting, Finance, Audit, Public Administration, or other experience that is closely related to the duties of this position.
• AND two (2) years of full-time professional work experience analyzing, coordinating tracking and reporting financial and/or policy compliance activities, performing data reporting and analysis, preparing technical instruction documents, or performing other compliance activities.

• Education from an accredited college or university in Business Administration, Accounting, Finance, Public Administration, or another field of study that is closely related to the duties of this position will be considered
• Professional work experience analyzing, coordinating tracking and reporting financial and/or policy compliance activities, performing data reporting and analysis, preparing technical instruction documents, or performing other compliance activities.

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

• Demonstrated success with the duties listed in the Description of the Job section;  
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Knowledge of compliance standards and policies, audit techniques, regulatory compliance work, and compliance operations and procedures;
• Experience executing compliance projects, tracking compliance activities and metrics and developing reports;
• Experience and skill in interpreting rules and making recommendations to ensure compliance with rules;
• Strong research skills;
• Ability to work under tight deadlines and be adaptable to changing assignments; 
• Ability to take initiative to solve problems in an innovative manner; 
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made, and commitments; 
• Effective interpersonal and relationship-building skills;
• Highly effective time, project management skills, organizational skills and experience including prioritization;
• Ability to independently manage tasks and project deliverables assigned
• Excellent reasoning, investigative, analytical, and problem-solving skills and experience;
• Excellent facilitation, presentation, and communication skills, both written and oral; 
• Strong attention to technical detail and accuracy; 
• Ability to work effectively in both independent and team situations; 
• Experience with project management software such as Monday.com;
• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, Grackle, Adobe, ACL/Galvanize/ Diligent/Highbond tool, data visualization tools such as MS PowerBI and the ability to quickly learn other software systems.

Applicant Checklist 
 
Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement. 
4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application. 
5. If you are using education to qualify, a copy of your official or unofficial transcript showing your name, the name of the school, all coursework and degree(s) conferred  or your official NACES credential evlaution report.. Please submit this as an attachment to your online application.
6. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. 
2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list. 

1. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.