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Compliance Manager

The Bainbridge Companies
Full-time
On-site
Orlando, Florida, United States




Full-time


Description

  

Position Summary:

The Compliance Manager at Bainbridge is responsible for evaluating and improving the effectiveness of our Operations functions as it relates to risk management, control, and processes. This role will involve conducting audits across all communities, ensuring compliance with internal policies and external regulations, and identifying areas for operational improvement. The Compliance Manager will provide valuable insights that help Bainbridge maintain a strong control environment, safeguard assets, and achieve operational excellence while Creating Exceptional Living Environments.


Requirements

  

Essential Duties and Responsibilities:

· Develop and implement audit plan, including defining objectives and scope for each audit. 

Conduct on site audits of financial, operational, liability, and compliance processes, ensuring adherence to company policies and regulatory requirements. 

· Evaluate the effectiveness of internal controls and risk management processes. 

· Prepare clear and concise audit reports, summarizing findings and recommendations. 

· Monitor compliance with internal policies, procedures, and relevant laws and regulations. 

· Identify opportunities to enhance the efficiency and effectiveness of audit processes and internal controls. 

· Stay current with industry best practices, regulatory changes, and emerging risks to ensure Bainbridge’s audit practices remain relevant and effective. 

· Provide support to Bainbridge on internal control standards and operational guidelines. 

· High attention to detail and a commitment to accuracy and integrity

· Strong analytical and problem-solving skills. 

· Excellent communication and interpersonal skills, with the ability to interact effective with all levels of the organization. 

Organizational Responsibilities: 

· Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s)

· Identifies areas for improvement and offers suggestions to improve the property's efficiency, profitability, and productivity.

· Keeps abreast of current changes in technology, leasing and sales tools, processes, and standards within the industry and area(s) of responsibility by attending internal and external training programs and by accessing other sources of information and applies knowledge and practices to area(s) of responsibility.

· Compliance inspections are conducted unannounced.

Work Hours: 

This position is scheduled for 40 hours in a regular work week. This position requires the ability to frequently travel approx. 75% of the time by airplane, train, or automobile. 

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


 

Education/Experience:

Employment history that demonstrates the application of experience in internal auditing, public accounting, or a related field. Experience in the real estate or property management industry required. 

Language Ability:

Demonstrated ability to read, write, and communicate effectively to comprehend and complete legal documents, and answer questions about the property’s operation. Ability to fluently read and write in English.

Mathematical Ability:

Demonstrated mathematical skills necessary to add, subtract, multiply, and divide numbers, decimals, and fractions, and calculate percentages to understand and dissect financial records, budgets, and other fiscal reporting information. 

Reasoning Ability: 

Demonstrated understanding of property operations and of lease terms and lease enforcement, including collections, and ledgers. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: 

Demonstrated proficiency in internet, word processing, spreadsheet, and database management programs to complete required reports and compliance documents.  Strong proficiency in using property management software (preferably Yardi and One Site).

Certificates and Licenses: 

Current valid driver’s license is required.

Supervisory Responsibilities: 

This job has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the ability to frequently travel by airplane, automobile, or train. 

Incumbents work in an office environment at multiple locations, but also have frequent exposure to outside elements where temperature, weather, odors, and/or landscape may be unpleasant and/or hazardous.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, type, handle or feel objects, talk, and hear. The employee is frequently required to stand, walk, reach with hands and arms, climb, stoop, and squat. The employee is intermittently required to sit. Incumbents must be able to physically access all exterior and interior parts of the property and amenities. Must be able to operate golf carts at properties with golf carts, walk extended distances and navigate stairs to multiple levels daily.

The Compliance Manager must be able to push, pull, lift, carry, or maneuver weights of up to twenty (20) pounds independently and fifty (50) pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Understanding of Job Essentials:

The Bainbridge Companies is a drug-free, harassment-free workplace. All candidates must pass a drug screen and an extensive background check. Bainbridge is an equal opportunity employer and does not tolerate harassment, discrimination, or retaliation.

I understand that all pre-employment screening activities are conducted in compliance with federal and state employment laws. Background checks are completed during the post-offer stage of the employment process in compliance with the Fair Credit Reporting Act requirements. 

I also fully understand the content of this job description, have had the opportunity to ask questions regarding this job description, and have had the job duties and responsibilities, requisites, and physical demands and working conditions explained to me. I can perform the essential functions of this job with or without reasonable accommodation. If I need accommodation, I will ask the hiring manager for it.